Google Drive Randomly Opens and Tries to Upload Every Thing on My Phone

Back in 2014, I moved over from Dropbox to Google Drive and found a few unexpected benefits. At first, I had a niggling trouble managing the space since the 1TB on my Google Drive was bigger than my HDD, simply later on I got that sorted I started to learn some of the deeper features of Google Drive, some of which are pretty cool.

Below is a big list of the meridian tips and tricks I have learned from my experience with the platform.

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Done that? Now, let's get onto the Google Drive tips.

one. Work with your team in real time

Google Drive got its early breaks in the market by beingness far superior at collaborating with others than any other tool out at that place. This still holds true today. You can have a ton of people working on a document simultaneously and things volition still run smoothly.

One main advantage of this is that yous can e'er see exactly what anybody is doing in existent time, no matter what device they're on. Action is also logged so that you tin review changes at your leisure – you can ever know who edited or deleted an element and when they did so.

Documents are capped to 200 collaborators with only l using the document at any given time. While it's not the great for massive sprawling teams, for 99% of the users this is more than than sufficient.

2. Publicly share documents

Non merely can yous share and collaborate with people yous invite, only you can also make documents public to avert the hassle of handling individual user permissions. By setting your work to be public, you tin allow anyone and anybody the ability to view or edit it, and fifty-fifty allow Google to employ it in its search results.

I have seen some cool examples of public documents being used, like Pieter Levels who used it to source the initial listing for Nomads List.

iii. Control access levels for security

Just considering you want to share and work with others, that doesn't mean you necessarily desire people messing with your stuff. Because of that, Google lets y'all control permissions on documents.

The document itself can be set to be bachelor for specific people you give access to, anyone in your arrangement, or anyone on the web. You tin also make up one's mind whether to allow Google to show the document in search results or only let those with the link, and whether users should be able to view, view and annotate, or straight-up edit your work.

4. Chat while collaborating

To give collaboration a further kick, yous can even have conversations around item documents and spreadsheets. Just click the speech bubble icon on the top right to open a conversation window.

Anyone who is working on the spreadsheet can participate, which makes these conversations cracking for document-axial discussions. This way you can work on a document and chat all in real time, but all without leaving the page.

5. Search past person

When you use Google Drive a lot you can have a bunch of incoming documents being shared with you in quick succession. Sometimes it'southward difficult to call up exactly what the proper noun of the certificate was. Don't worry, there is a solution for this too.

First, you tin can cheque out the "Shared with me" binder for a list of documents that take been shared with yous. If that listing is likewise long, just do a search for the person'due south proper noun or email accost and it volition bring upward a list of all the documents you are working on with them. Like shooting fish in a barrel!

half-dozen. Enhance your experience with add-ons

If yous're looking for a functionality heave to your documents, take a look at the add-ons. In that location is a huge range to attempt for both documents and spreadsheets, all of which can really give their usability a expert boost.

Check out Avery Label Merge, EasyBib and Gliffy to showtime with.

vii. Link apps to streamline your workflow

There is besides a whole directory of apps that work direct with Google Drive, all of which can help you lot brand the virtually of your documents and data without so much hard work. Really, we are planning to build one for Process Street then you tin view your Process Street templates straight from Google Drive.

To get you started, nonetheless, try Cloudconvert for converting files and DocuSign for signing documents. Google Drive Apps are non to exist dislocated with Google Apps (now called Google Suite).

8. Use drag and driblet to upload

Although Google Drive has a button to select a file or folder to upload, you lot don't have to become through the steps of clicking it and finding the affair you desire to put on there. Instead, you can drag and driblet files from Windows Explorer or the MacOS Finder right into Google Bulldoze and they'll auto-upload.

9. Utilise Optical Character Recognition (OCR) to turn images/PDFs into text

One of my favorite aspects of Evernote is its ability to do OCR on images and PDFs so brand them searchable. Google Drive besides has this feature, allowing you to OCR your images and PDFs.

To do this, upload your prototype or PDF to Google Drive, and so right click it and select "Open with Google Docs". Click hither for more guidelines.

10. Utilize the mobile app to scan and OCR

Using the same method as converting your images to text, yous tin use the Google Drive mobile app to take pictures of documents, signs, business organization cards etc and then open them in Google Docs to convert them into text and make them searchable.

While Evernote also does this feature very well, Drive'southward OCR ability is nothing to be sniffed at.

xi. Use bookmark links for quick cosmos

You tin can create a bookmark which, when clicked, will create a new document or spreadsheet within Google Drive. This is a massive fourth dimension-saver, since you don't have to open upwards the relevant app or Drive itself and click "Create New" – yous just have to click your bookmark instead.

To create these links, simply drag the one you lot want beneath into your bookmarks bar:

Create Document – http://drive.google.com/document/create
Create Spreadsheet – http://drive.google.com/spreadsheet/create

12. Use Drive on your desktop with Fill-in and Sync

It'southward handy to know that yous can use Google Drive in the same style as Dropbox – equally a local storage solution that's synced to the deject – with Google Backup and Sync.

I moved all my files over from Dropbox to Drive back in 2014 and haven't looked dorsum since. Bulldoze is far cheaper and you can consolidate all your documents, spreadsheets and files into one place, and it even has a much wider range of features than Dropbox. If you are looking for a file syncing or fill-in solution, it's definitely worth looking at.

13. Use offline style to admission your documents on the go

Non simply can you access your files offline using the Dropbox-esque desktop app, you can also allow offline admission through your Chrome browser. Come rain or shine, internet or no connectedness, y'all'll exist able to access and edit your documents.

xiv. Prune web pages to Drive like Evernote

I love Evernote and utilize information technology daily equally my space shoe-box. All the same, if yous haven't got on the Evernote railroad train yet or you just like the idea of everything being in the same place, you can use the Chrome Extension chosen Relieve to Google Drive.

This acts as a kind of sub-standard Evernote Web Clipper, allowing you to save pages and articles directly to Drive. You can't just copy out the text role, however, as it volition salve the whole site as a PNG, the HTML source lawmaking or transform information technology to a single certificate, thus killing the formatting. It'due south non very useful if you already utilize Evernote but still an option.

xv. Supercharge your emails with Drive

Another huge reason to switch to Google Bulldoze is if y'all are heavy Gmail user. The kickoff big do good is when attaching files. You can add files direct from Drive without needing to look for them to upload, plus yous can send much larger files – try 10GB instead of the standard 25mb.

If y'all are trying to get abroad from e-mail, y'all might want to check our post on email alternatives.

16. Search Bulldoze direct from Gmail

Information technology'southward incredibly handy to be able to use the search bar in Gmail to search through Bulldoze, letting yous find what yous need without having to exit your inbox. Admittedly, though, this is something you would look from the world's leader in search.

17. Hands edit documents and spreadsheets with dedicated mobile apps

Another cool add-on to the Google Drive feature list is standalone apps for Docs and Sheets. This is peachy if, for example, you lot spend a lot of time in spreadsheets and desire a dedicated, fast app specifically for editing and managing them.

What more could you demand? Well, keep reading to detect out.

18. Automatically convert to Google Docs format

I have a love-detest relationship with this feature. Yous tin upload MS Discussion and Excel documents to Bulldoze and it will give you lot the pick to motorcar-convert them into the Google Docs format.

While converting the document makes it easier to collaborate around and edit from your mobile, Google Docs and Spreadsheets still don't have the depth of features and customization the MS Role desktop apps have. Hence why this can cause yous to lose formatting on your documents.

This isn't a deal billow by any means (and information technology's better to accept the feature even if information technology is a little janky), just one of my biggest pet peeves from this is that you lot lose the colour on cells in Excel.

19. View any document straight from your browser

Google Drive continues to print me with it power to open almost any format file in the browser. You tin can even open up things like an Adobe Illustrator file to view without booting upwardly another app.

Basically any type of certificate, image, spreadsheet, PDF, video, audio file, and more can be opened in the browser version of Bulldoze. While in that location may be some exceptions, I can't call back of a unmarried instance where this feature has failed me.

20. Use forms to collect data

There are a bunch of form builders out there, but Google is completely gratis with Google Drive for unlimited use. Plus it integrates very nicely with spreadsheets. Each grade entry can be added equally a row in a spreadsheet and y'all tin can then pull that data into other tabs/sheets and manipulate it automatically. Pretty cool.

21. Apace create images with the in-built drawing tool

If you desire a quick and like shooting fish in a barrel style to add images to your documents, try the built in Cartoon tool. Go to the Insert menu in Docs, Sheets, or Slides and select Drawing. You'll get a scaled back version of the Cartoon app that makes information technology a cakewalk to include your art. It's no Photoshop, only it will work just fine for the basics.

22. Go double full screen mode to eliminate all distractions

It's no secret that you tin can hibernate the menu in Google apps to focus more on what you're doing, but information technology's even more useful to double down on your full screen efforts and completely eliminate distractions.

Click on the "View" carte du jour then select the full screen option. This volition remove the apps toolbar and options, giving you a make clean writing screen. Next, go into "double full screen mode" by striking F11. When you're washed, just striking F11 once again to return to your regular browser view.

23. Make research a breeze with the Explore function

Use the "Explore" function (in Docs only) in the lesser right of your page to exercise a Google search from inside the document, saving you from searching manually and getting distracted by all that clickbait. You tin can even pull information from the search and take Google create an motorcar footnote citation in your document.

24. Auto-generate your Table of Contents

You tin can use this feature to automatically create your ToC, but commencement y'all need to format your headings correctly. Brand sure that you've fix used H1s, H2s, and H3s to correctly segment your work (just every bit a book would with parts and chapters), and so click "Insert" and "Table of Contents".

25. View every single keyboard shortcut

If you lot desire to become a power user of any piece of software you take to chief the keyboard shortcuts. Google Bulldoze is no different, but thankfully in that location is a handy guide that they provide to aid you towards that goal. Admission a list of all the shortcuts past hitting Ctrl+/.

26. Utilize Google Photos for unlimited photo storage

That's right! Shop your photos on Google Photos (instead of directly on Google Drive) and they won't take up whatever Drive space. Not bad, eh? There is one take hold of, only it probably won't bother ninety% of people:

The photos have to be under 16MP. That means y'all can't upload 4608×3456 originals from your DSLR, but you lot can still store super-high quality images there for complimentary without eating Drive space.

27. Use Insync to manage multiple accounts

In their words, Insync is the most powerful Google Drive client e'er built. What that ways for yous is that y'all tin can manage multiple Google Bulldoze accounts from one app – Insync pulls information in from all connected accounts no matter where they are.

As well every bit that, it automatically converts Google Docs/Sheets/Slides files to their Microsoft Office counterparts, automating a lot of busy work you could end up wasting time on.

28. Filter your searches within Drive

Information technology's great to accept well categorized folders, but sometimes we want to bring up the 1 document we need straight away.

I say sometimes, for me information technology's always. I would much rather be able to simply type within the search box and accept the exact document I'm looking for announced in front end of me. Fortunately, within Drive that is as easy as could be.

At the elevation of your screen you will meet the search box. As y'all probably already know, you can beginning typing in there and information technology volition suggest the files y'all're looking for as you type. This is a useful feature in and of itself. Just what if I told yous it got better than even that?

There'southward a lilliputian dropdown arrow at the far right of the search box which brings up a serial of filters. With this dropdown, yous tin can search for documents with specific owners, documents which have been starred or moved to trash, or documents from within a item timeframe. If you're a Drive power user like I am and have heaps of content to trawl through, this powerful search functionality is a godsend.

29. Dictation helps you piece of work hands costless

If you lot're typing in Google Docs, it's worth because factoring their dictation functionalities into your workflow.

Often, I'll discover myself wanting to source a volume or another offline resource and include a quote. It has made information technology very like shooting fish in a barrel for me to simply switch dictation on as I lean dorsum and read out loud the sections I want to record. Google Docs and then does the difficult work for me and types information technology all up real fourth dimension.

The quality of the software is loftier, but information technology tin can make mistakes. Fortunately, these are very easy to right and I feel I still receive a net gain in terms of time from the dictation feature. There are a lot of options on the market place for dictation software, only Google Docs certainly should exist checked out!

30. Add links to documents really chop-chop

When I'k writing, I oft find myself wanting to link a word to a webpage to provide a picayune more data. Often it volition exist a link to a company folio or a Wikipedia folio. Or even an article I know well and recollect will be relevant in the text. This is where I love the Google Docs characteristic that does rapid linking.

If you highlight a word and click to insert a hyperlink, Google will search the spider web for that term and suggest to you the top two results. If it is a brand name or a Wikipedia article I want to add, this makes the procedure as piece of cake as possible. If it is an article I know, I can just begin typing the championship into the text field and Google automatically brings it up.

A great picayune shortcut for my workflow.

31. Integrate with other apps to create automations

At Procedure Street, we're big fans of automating elementary tasks to create more time in your solar day. This boosts your productivity and lets y'all focus on the most important aspects of your piece of work.

Our go-to platform for 3rd political party automations is Zapier, and you lot tin use it to connect your different G-Suite products. Zapier has over 750 different applications you lot tin link together through automations and this allows you to make even more out of Bulldoze'south functionalities.

Bank check out our ebook, Ultimate Guide To Business Process Automation with Zapier, for the consummate breakdown of how to bring automation into your business organization.

Dearest using Typeform to gather survey results? Claw information technology up to a Google canvas to record all your data. You could fifty-fifty connect that Google sheet to Slack and have each response automatically posted into a Slack channel so y'all can be updated on it in real time.

The possibilities are endless.

32. Create text shortcuts to manage repeated phrases

In Google Docs, you tin create shortcuts based on what you lot type into the documents.

For case, you might exist a projection manager who regularly types "needs more information" or another key phrase. With this autofill text function yous tin set it to auto write the phrase when yous type a shortcut like "nme". And so any indicate in the text you can blazon "nme" and it will autocorrect to "needs more information".

You tin do this with multiple other examples; the value suggestion for your startup, for example. The possibilities are endless. Simply become into Tools and then Preferences then play with your automatic substitution settings.

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And that's it for my list of Google Bulldoze tips, if you know any I missed out please leave them in the comments.

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Source: https://www.process.st/25-google-drive-tips-youve-probably-never-heard-before/

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